Governance

The Helderberg College Council

The Helderberg College Council (hereinafter called the Council) is appointed quinquennially by the business session of the SAU in accordance with its constitution, and shall have full administrative authority.

Members
The Council shall consist of no fewer than 15 (fifteen) and not more than 26 (twenty‑six) members made up as follows:

SAU President, Secretary, Treasurer, and Education Director;
all Conference/Field Presidents; five (5) persons not employed by the SAU or any of its subsidiary organizations from the territory of the SAU upon recommendation of the Senate; education Director of the SID, SAU Youth Director and Ministerial Director
President, Vice-President: Academic Administration, Director of Financial Administration, Director of Student Services
staff representative as recommended by the Senate; student representative (SRC President), as recommended by the Senate.
Invitees
The President of the Alumni Association of the College shall be an invitee to the Council as non-voting member.

Officers
The officers of the Council shall be the chair, being the SAU President; the vice-chair, being the SAU executive secretary; the secretary, being the College President.

Quorum
The chair plus fifty percent (50%) of the remaining members of the Council shall constitute a quorum.

Meetings
Meetings of the Council shall be held twice a year at such a time and place as may be decided by the chair or vice-chair of the Council. At least one meeting of the Council must be held on the College campus each year. Special meetings may be called as deemed necessary.

Vacancies
Vacancies in the membership of the Council during the interim period shall be filled by the SAU executive committee upon the recommendation of the Council.

Administrative Authority
The Council shall have full administrative authority:

  • to approve and implement the working policies of the College.
  • to approve the curricula of the College.
  • to recommend to the SAU executive committee the names of the officers after consultation with the Senate under the chairmanship of the chair of the Council.
  • to confirm the appointment or dismissal with cause of permanent College personnel.
  • to approve the annual budget and to receive regular reports on the financial position of the College.
  • to appoint a finance and remuneration committee of five (5) to seven (7) members with the SAU treasurer or his designee serving as chair.
  • to determine the tuition and boarding fees and any other charges.
  • to authorise the signatories of bank accounts, and authorise overdraft, loan and other bank facilities.
  • to accept responsibility for the legal aspects of the operation of the College and to conduct its business in accordance with the policies of the SAU and the legal requirements of the Republic of South Africa.
  • to receive gifts and assets on behalf of the College.
  • to ensure that the financial records of the College are audited annually according to SAU policy.
  • to make recommendations to SEDCOM regarding business transactions such as purchase or sale of land.
  • to approve major business transactions relating to construction of new buildings, major alterations and the purchase of costly equipment.
  • to appoint the Senate and the Administrative Committee of the College on an annual basis.

College Administration

B 10 25 Committees under the Responsibility of the President

Administrative Committee

Frequency
Administrative Committee to meet once a week
Membership
President (Chair); Vice-President: Academic Administration (Secretary); Secretary of the President (Recording Secretary); Director of Financial Administration; Director of Student Services; Development, Advancement & Marketing Manager; Facolty Deans; Human Resources Manager; Chaplain; SRC Representative; Treasurer.
Functions:
To be responsible for the micro-management of the College’s operations such as:
To appoint/approve standing or ad hoc sub-committees as and when required and to receive, evaluate, and make decisions on recommendations of sub-committees such as:
Health and Safety
Infrastructure
Farm
Custodial
Employment of Level 2 and 3 staff
Receive recommendations from the Finance Committee.

Consider and authorize financial matters such as:
Financial implications of decisions as recommended by the Academic Administration Committee
Financial implications of decisions as recommended by the Student Services and Community Engagement Committee
Financial implications of decisions as recommended by the Office of Advancement and Marketing
Financial implications of decisions as recommended by the Spiritual Affairs Executive Committee
Financial implications of decisions as recommended by the Research and Development Committee

Consider and authorize human resources matters such as:
Service and travel requests
Conditions of employment
Remuneration matters
Recruitment, selection, and appointment of Level 2 and 3 employees
Appraisal, skills development, reassignment, and rationalization of Level 2 and 3 employees
Authorization of SAU Special Assistance Fund
Approve and allocate funds for projects.